Question: How does fingerprinting work for a Legal Name Change?
Answer: The fingerprinting agency takes the Applicant’s fingerprints electronically and submits them to the RCMP instantly using secure online transmission. The RCMP processes the fingerprints and then mails the results directly to the Applicant by ordinary mail. The RCMP will not courier the results to the Applicant.
Question: How long will it take for the Applicant to get their results?
Answer: Normally, the Applicant receives the results within 2 to 3 weeks if they have NO criminal record or 1 to 3 months if they DO have a criminal record. The RCMP does not accept emergency requests. All requests are handled by the RCMP in the order that they are received.
Question: Can Applicants submit their Name Change Application immediately after being fingerprinted?
Answer: No. The Applicant must wait until they get their report from the RCMP BEFORE submitting their Application.
Question: Do all children have to get fingerprinted for their Legal Name Change?
Answer: No. Only children ages 12 and older need to be fingerprinted.
Question: Can Applicants go to the Calgary Police Service for fingerprinting for a Legal Name Change?
Answer: No. The Calgary Police Service no longer provides fingerprinting services for civil purposes unless the application is associated with a Vulnerable Sector Search (volunteer or work with vulnerable people). The Applicant must go to an RCMP Accredited and Certified Fingerprint Agency.
How do I get a police clearance if my fingerprints are unclassified? There are many reasons why your fingerprints may be of poor quality or unclassified. They include:
FINGERPRINTS ARE UNCLASSIFIED
Your fingerprints may be of such poor quality that electronic fingerprinting won’t work for you. If this is the case, your only option is as follows:
PAPER CONVERSION SERVICES
The fingerprint technician must provide the following to the RCMP:
All three sets of fingerprints (two ink sets and one digital set) must be signed by the applicant and fingerprint agency. Our total fee for unclassified fingerprints is $125.00 plus $25 RCMP Fee (if applicable) + GST as a result of the extra fingerprints and time taken by our agents to assist you. We then submit the entire package to:
The Commissioner, RCMP
Identification Services, CCRTIS
Attn: PAPER CONVERSION
Room 402 – NPS Bldg
1200 Vanier Parkway
If there is a DCN number, then the $25 RCMP will automatically be billed to the Fingerprint Agency and does not have to be submitted again. The RCMP should be notified of the DCN number and the fact that their fee of $25.00, if applicable, has already been charged.
Let’s begin by illustrating what a GOOD FINGERPRINT looks like. It is important that the center of the loop (circles) and the deltas (triangles) are legible.
Look below for fingerprints that would be rejected (unsuitable for conducting a criminal record background check). Reasons, why fingerprints are rejected, include:
Question: Does each fingerprint need to be legible when requesting a background check in Canada?
Answer: No. However, to reduce the risk of rejection, it is useful if over half of all fingerprints are legible.
Question: What do I do if my fingerprints are unclassified (i.e. it is impossible to obtain fingerprints that are legible)?
Answer: Check the following blog: Unclassified Fingerprints
There are many reasons why your fingerprints may be of poor quality or unclassified. They include:
Vulnerable Sector checks are a method of screening potential employees or volunteers for both criminals AND pardoned sex offence convictions. This background check goes through both local and Federal files, as well as the sex offenders database. This is a common screening for anyone working with vulnerable people.
Who are vulnerable people?
Vulnerable members are persons who, permanently or temporarily, are in a position of dependence on others. This can be due to age, disabilities or any other circumstances in which they are at a greater risk than the general population of being harmed by someone in a position of authority.
Why is it necessary to have a vulnerable sector check?
For most volunteering (and some employment) you may be in a position of trust to persons who are highly vulnerable. This requires the company to do a thorough background check on the individual in question to ensure the safety of vulnerable persons.
Although this is not a guarantee the person of trust will not abuse their power, it is believed to lower the risk considerably.
Who decides a vulnerable check is necessary?
The responsibility is on the organization or person responsible for the vulnerable persons to request this type of check. Organizations requesting this check are required to provide details about the position so the Calgary Police Service can determine if it requires a vulnerable check. Some important information usually expected is:
The organization or person in question will often provide documentation to bring with you for your vulnerability check (consent forms, verification letters…).
Where to go for a vulnerable Check?
You can not go to a private fingerprint agency for a Vulnerable Sector Search in Calgary. You must go to the Calgary Police Service Office in the NE.
Calgary Police Service only has one location for vulnerable checks
Westwinds Campus – 5111 47 Street NE, Calgary, AB T3J 3R2
Hours of Operation: Tues – Thurs 7:30 AM to 3:00 PM
You must call in advance to schedule an appointment. Walk-in are not accepted.
If volunteer letter is provided by the organization there is no fee attached for this service. If this is for employment OR unpaid practicum/internship there is a $25 fee.
What to bring:
You are expected to bring 2 pieces of valid government-issued ID. At least one of the IDs must have a photo.
What happens next:
Once the search is complete one of the following two things can happen
If your fingerprints have NO MATCHES from CCRTIS, RCMP will provide CPS with the certificate required for volunteer/employment.
If your fingerprints have a MATCH in the CCRTIS system, RCMP will make a request to the Minister of Public Safety to disclose relevant records. Once this process is complete CPS will be provided with a copy of the individual’s record.
The average wait time for an individual with no record is approximately 7-10 business days and upwards of 120 days if there is a record.
Once the search is complete your fingerprints are retained for upwards of 90 days and then destroyed by the CCRTIS. Your fingerprints are not added to any repository afterward.
Sidenote: If the initial search results in a “hit”, it in no way implies you have a record, only that the CPS need more information for a more conclusive search.
Can I come see your company if I’ve been requested to provide fingerprints?
Unfortunately, you must go to CPS to provide fingerprinting for vulnerability checks. This still requires you to call in advance and make an appointment with the CPS.
My Volunteer/Employment offer does not require vulnerable check, only RCMP background check
If your employment/volunteer offer does not require you to do a vulnerable check but a standard RCMP background check come and see us if you live in or near Calgary. To book an appointment in Calgary, click here: